Email has certainly been the prime mode of communication in our contemporary world. Hence, it becomes very critical that we attach a digital signature to every message so that people at the receiving end know that this is authentic and it has some legitimacy attached to it. A signature in a Gmail account can be added easily; besides saving time, it gives a professional touch to your email. The below article is a step-by-step guide to adding a signature in your Gmail account.
Why Add a Signature to Your Gmail Account?
A Gmail digital signature is more or less an electronic business card. In this, you can identify yourself by stating your name, title, phone number, email address, and even your website. Moreover, the signature adds a personal touch to your mail and makes it look more appealing and professional.
Steps to Add a Signature on Gmail
Add a signature to your Gmail with these steps:
Step 1: Open your Gmail account
First of all, log in to your Gmail account using your email address and password.
Step 2: Access Gmail settings
Click the gear icon in the top right area of the page. From the drop-down menu, select “Settings.”
Step 3: Move to the “General” tab
After clicking “Settings,” you’ll be taken to the “General” tab. Scroll down until you see the “Signature” section.
Step 4: Write up your signature
Type what you want your signature to say in the “Signature” section. You can format your text using the toolbar above the text box. You can also add images, links, or icons to your signature by clicking the corresponding icons above the text box.
Step 5: Save your signature
Once you’re happy with how your signature appears, hit the “Save Changes” button at the bottom of the page. Then, in each new email you are going to write, the signature will be added.
Tips for Creating an Effective Signature
Here are some tips that will help your signature be noticed and remembered:
- Keep it concise
The signature should be no more than very important details – your name, your position, telephone, and email.
- Use a professional font
Of course, do choose a nice font. But make sure it’s perfectly readable. Do not go for the comic sans or anything that looks funny – remember, this is for official communication.
- Include your logo or photo
You can include your brand logo or a professional photo to become easily recognizable and memorized with your emails.
- Use icons and links
That’s also necessary, as most of the icons can include links to social network profiles, or else a website is ideal to promote your brand.
- Test your signature
Make sure to always test your signature by creating an email to either yourself or a coworker before sending it out to your clients or customers. Validating that everything looks correct on your signature and that there are no errors will be helpful.
Adding a signature to your Gmail may seem a basic move, but far from it; in fact, it is a great move. It gives personal feel to your email wherein your contact information is put at the hands of the recipient. Follow the guidelines of being brief, professional, and visually attractive to make an amazing new signature design integrated into your Gmail. Mind you, brevity, professionalism, and visual appeal are the three pillars of an amazing signature. In line with that, you can leave an impression in the heart of your email recipient and secure your online presence.
